Updated: May 2022
Description: Collection of individual student learning outcome direct assessment data at the Program level is a very popular way to use the AEFIS Outcomes Assessment and Evidence Collection solution. In order to collect and aggregate data on student learning outcome achievement, preparation and set up is required in your AEFIS instance. AEFIS provides the tools and framework to map your curriculum, and connect the assessment of student work at the assignment level to the program outcomes in curriculum maps. Note that the set up of Programs and their curriculum maps are custom to every institution. This is not something that AEFIS can provide out of the box, since your curriculum and course catalog are unique to your institution. Therefore, the relational framework from Program outcome to course/course section assignment needs to be designed by your team to make sure you are collecting and benchmarking student data appropriately based on your outcomes and goals. This guide will provide all of the steps to prepare your system for collecting direct assessment data on student learning outcomes at the Program level.
Note: Data import and data assurance should be complete before you start this process!
Applicable to: Institution Admin
Step One: Set your Program Proficiency Scale
Before you may begin building Programs in AEFIS, which is the vector through which you define the relationships between outcomes and courses in a curriculum map, and ultimately collect the assessment data, you must set a static scale to benchmark student achievement. We recommend reviewing the guide above to help make the decision on how to design this scale. The Proficiency Scale must be set before moving forward with the next steps toward collecting direct assessment data.
Step Two: Determine what style of Programs you will Design for Assessment
Once your Proficiency Scale is set, you will then decide how to design your Programs, which will house your curriculum maps and own your program assessment data. There are multiple options within the system to review, to determine how you need to report out on the data. This will also help to determine whether to use the Outcomes Template to import and create your Programs and Program learning outcomes during Onboarding, or whether you want to manually create your programs one by one.
Step Three: Determine at what level to collect Student Learning Outcome Assessment data **Optional
Are you trying to collect data just in a specific program, or do you want to collect data on common outcomes across multiple programs? You have the option to do both! Determine whether you will collect data at just the Program Learning Outcome level or if you would like to use one of the other Outcome Set options within AEFIS to collect data more broadly across Programs. It is okay if you want to start just collecting Program Learning Outcome data first in your assessments, and then add other Outcome Sets later.
Step Four: Map your Curriculum
Now that your Programs and Program Learning Outcomes are in AEFIS, you will need to build your Program curriculum maps. Curriculum Maps must be designed, and Programs must be published prior to collecting assessment data, otherwise AEFIS will not know the relationship between Courses and Outcomes, and therefore will not present the option to create relationships between assignments and those Outcomes. Once the relationships between Program outcomes and Courses/Course Learning Outcomes are created, you will be able to publish your program and enable your Program Assessment.
Step Five: Integrate your LMS or Create AEFIS Assignments
The key link between your curriculum map and student assessment data is assignments. You may collect data either by creating AEFIS Assignments or by integrating your Learning Management System (LMS) with AEFIS so student scores can be linked through assignments to outcomes.
If you have not completed the LMS integration process, please click here for instructions and speak to your Client Success Manager.
Step Six: Link Assignments to Program Outcomes
Create relationships between your assignments, assignment rubric criteria, or quiz questions with outcomes using the Assignment Linking Manager.