How to create an Administrative Division

Updated:  January 2022 

Description: Because the data files imported into AEFIS may only represent the Academic hierarchy as they relate to courses, AEFIS offers the option for Admins to create their administrative hierarchy for collection of co-curricular data across Units and Departments such as Career Services, Student Affairs, Student Life or Financial Aid.  A structure of Administrative Unit (College)>Administrative Division (Department)>Program or Co-Curricular Activity(Course) can be built.  This structure can be utilized in any of the AEFIS solutions, such as Curriculum Mapping + Outcomes Alignment or Course Evaluation + Feedback.  This is also commonly used for the Strategic Planning + Data Collection solutions. This guide instructs the user to create an Administrative Division, which is equal to the Department level in the AEFIS hierarchy.  Administrative Divisions can only be owned by Administrative Units.  If you need to create an Administrative Unit, please see this guide.

Applicable To: Institution Admin, College Admin (if assigned to Administrative Unit)

Step-by-Step...

1: Log into your AEFIS account 

2: Open the AEFIS Main Menu by selecting the three white horizontal lines in the top left-hand corner 

3: Navigate to Organizational Hierarchy>Administrative Divisions

4: At the top right of the screen click the (+Add Administrative Division) button 

5: Enter a Code (any code you would like as long as it does not already exist in your academic Departments - alphanumeric)**Note this can be edited after the creation of the Administrative Division

6: Enter a Name (any name you would like - alphanumeric)**Note this can be edited after the creation of the Administrative Division

7: Select the appropriate Administrative Unit as the owner.  If you need to create an Administrative Unit, please use this guide.

8: Click Save

9: Your new Administrative Division will then appear on the screen in DRAFT status.  While in DRAFT status you may change any of the details entered when following the creation wizard in the details screen.  You will note that the Administrative Division has the same settings as the Administrative Unit that owns it.  These settings can be changed after Publishing.

10: If you are happy with the details selected, you may click the blue Publish button at the top right of the screen:

If you created this Administrative Division in error or would like to delete it before publishing, you may select the Actions button to the right of the blue Publish and click the red Delete option:

What's next? 
Let's create a Co-Curricular Activity (Course)!
Or, let's create a Program!