Edit Course/Co-Curricular Activity Syllabus Defaults

Updated:  January 2022

Description: As an admin, you have the ability to view and/or edit the Course/Co-curricular Activity Catalog level Syllabi that belong to your Department, College, or Institution. Once the Syllabus Template has been created on the Institution, College, or Department levels, it may then be customized on the Course/Co-curricular activity level by the appropriate admin. Once you have completed editing your Syllabi on the Course/Co-curricular Activity level, Instructors will then be able to edit the Syllabus in greater detail on the Section level. As an admin, you also have the ability to assign a Syllabus Template to a Course; to learn how to do so, please see the following User Guide on How to Attach a Syllabus Template to a Course. 

Applicable to: Institution Admin, College Admin, Department Admin, Course Coordinator

Step-by-Step... 

IMPORTANT: Please note, all Course/Co-curricular Sections for the active term MUST be in Faculty Pending Status BEFORE you revise the Course/Co-curricular Activity if you would like these changes to apply to course sections already in AEFIS. If the assigned Course Sections are in Published status, you will need to select the red REVERT TO FACULTY PENDING button in the applicable Section before completing the steps detailed in this guide.

Step 1: Log into your AEFIS account

Step 2: Select the three horizontal bars in the top left-corner to open the AEFIS Main Menu

Step 3: Navigate to Educational Experiences > Courses or Educational Experiences > Co-Curricular Activities

Step 4: Use either the +Add Filter or the search bar to locate the Course/Co-curricular Activity

Step 5: Select the Manage button on the right-hand side of the applicable Course

 Step 6: Select the blue REVISE button in the top-right corner

Step 7: Navigate to the Syllabus Defaults button in the panel on the left-hand side

Please note: If you have not yet populated the Syllabus Template for the Course/Co-curricular Activity in which you are working, the following message will appear:

Step 8: Select the blue EDIT button in the top-right corner

Step 9: Make the desired edits to the syllabus sections.  If any of the sections are noted with Course/Co-curricular Activity Required, you must complete those syllabus items at this level, and they can not be edited at the Section level.

Step 10: After you have made the desired edits, select the blue SAVE & EXIT button

 Step 11: After making any additional edits to the Course/Co-curricular Activity, select the blue PUBLISH button

IMPORTANT: Upon republishing the Course, you must also update any Programs that include this course in the curriculum map. Please see the following guide on How to Revise a Course and Update the Associated Program with In Progress Assessments for further instructions. 

 Helpful Tips:

Exporting your Syllabi: If you would like to export your Syllabi upon completing your edits, you may do so by selecting the Export drop-down in the top right corner. You may export your Syllabus as a PDF. You may also select the Preview eye-con to view the Syllabus from a student’s view. 

If you would like to learn more about how your instructors will edit their Course Section Syllabi, please see our guide How Do Instructors Edit Course Section Syllabi.