Save Survey Template Questions to the Question Library and Add Questions to Survey Templates from the Question Library

Updated: October 2021

Description: The Question Library is an archival tool within AEFIS that helps Admin create and save questions in the system that can be used in surveys across terms. This guide is divided into two parts. The first part guides users on how they can save questions to the Question Library within the Survey Template Designer. The second part of this guide provides instructions on how to access and pull a question from the Question Library to then use in a survey template.

Applicable to: Institution Admin, College Admin, Department Admin and Institution/College/Department Survey Admin

Please refer to the following guide on How to Create a Survey Template within AEFIS

Once you have created a Survey Template or have an existing Survey Template to edit..

Refer to the following steps for saving a survey question to the Question Library:

Step 1: Navigate to the applicable Survey Template

Step 2: Select Manage button on the right hand-side

Step 3: Select the Template Designer tab in the panel on the left hand-side

Step 4: Select the blue EDIT button on the right hand-side to add a new question or select the drop-down under an existing question and select the Edit option 

Step 5: Determine whether the added or existing question should be saved to the Question Library

• Click the applicable box below the question type to save the question to the Question Library

• After the box has been checked-off, select the blue SAVE button on the bottom right hand-side

Refer to the following steps to access questions from the Question Library for your survey template:

Step 1: Select the VIEW LIBRARY button in the top left corner of the Survey Template Designer

Step 2: The Question Library search bar will populate as seen below:

Step 3: Use keywords to search for a specific question 

Step 4: Click the box to the left of the question number to select desired question

Step 5: Select the + button on the top right 

Step 6: Select the section in which the question should be added by using the drop-down arrow

Step 11: Select the blue SAVE button

Step 12: The selected question from the Question Library will then populate in the applicable section