Create Survey Questions at the Institution Level

Updated: October 2021

Description: Institution Admin may create Survey Questions at the Institution Level in the Institution manager.  This is an efficient method to ensure Institution-specific questions are being asked in all course evaluations if using the Rollup Placeholder Question type in your Surveys.  The Rollup Placeholder allows an institution to provide a space for the Institution, College, Department, Course and Course Section to add their own questions to a survey, and those questions will only appear if the course section surveyed is owned by each level of the hierarchy.  If using this question type, ALL Course Sections surveyed with a Placeholder question will receive the Institution questions.  This allows each level of the hierarchy to customize questions and collect data longitudinally, while using an Institution-wide template. For more information about Survey Question types, click here. 

Applicable to: Institution Admin

Step 1: Log into your AEFIS account 

Step 2: Navigate to Organizational Hierarchy > Institutions

Step 3: Select the Manage button on the right hand side of the applicable Institution 

Step 4: Select the Survey Questions button in the panel on the left hand side

Step 5: Select the blue START PROCESS button to begin the process of adding survey questions

Step 6: You will be redirected to the Survey Section and select the blue EDIT button in the right-hand corner

Step 7: Select the blue button on the upper right hand side to add questions

Step 8: Select the desired question type from the provided options

Please Note:  If you would like to learn more about Survey Questions, please see the following AEFIS Academy Guide on Survey Question Types. 

Step 9: Populate the following fields with the desired question content and/or question options

Step 10: Select the blue SAVE button on the bottom right  

Step 11: Create additional questions by selecting the  button on the upper right hand side 

Step 12: Select the blue EXIT button after creating all desired questions

Step 13: Select the red PUBLISH QUESTIONS button once all survey questions are created

Please Note!! After questions have been published, they cannot be unpublished. If you would like edit or add questions before survey(s) are deployed to survey participants, please contact the AEFIS Client Success Team. 

 Helpful Tips:

After these Survey Questions have been published, they will be pulled into all applicable course evaluations by using the Roll-up Question Placeholder when designing the survey template. 

Note: Questions must be added to the Institution prior to the ACTIVATION of your survey to pull the questions into the survey.  Be aware of this timing as you roll out this feature.