Updated: January 2022
Description: In the cases where Course Learning Outcomes (CLO) need to be updated, or added to a Course/Co-curricular Activity, this guide provides instructions how to make those changes.
Applicable to: Institution Admin, College Admin, Department Admin, and Course Coordinator
IMPORTANT: Please note, all Sections for the active term MUST be in Faculty Pending Status BEFORE you revise the Course/Co-curricular Activity if you would like these changes to apply to course sections already in AEFIS. If the assigned Sections are in Published status, you will need to select the red REVERT TO FACULTY PENDING button in the applicable Section before completing the steps detailed in this guide.
Step 1: Log into your AEFIS account
Step 2: Open the AEFIS Main Menu by selecting the three white horizontal lines in the top left-hand corner
Step 3: Navigate to Educational Experiences>Courses or Educational Experiences>Co-curricular Activities
Step 4: Use either the +Add Filter or the search bar to locate the desired course
Step 5: Select the Manage button
Step 6 (Optional): If the course/co-curricular activity is not already "In Revision" or "Draft" status, then select the blue Revise button in the top right corner
Step 7: Select the Course Outcomes tab in the panel on the left-hand side
Step 8: Select the blue + ADD button in the top right-hand corner
Step 9: A new pop-up window will appear, enter the description for the CLO
Step 10: Select the blue SAVE button
Step 11: The newly created CLO will populate in the CLO queue, and an automated CLO code/title will generate by the system
Step 12: If you would like to edit the CLO description, you can also select the pencil icon next to the description
Step 13: To save your edits, select the blue check mark button
Step 12 (Optional): Hover over the blue icon with the three white vertical dots (Action button) - where you can either edit the CLO or delete the CLO
Step 13: Once you have made the desired CLO additions, select the blue Publish button in the top right-hand corner to republish the course.
- When you revise a course, a new version of that course will be created. This new version will preserve any historical course data over time. Once you have made any edits and/or additions to the course, they will be saved in the new version upon republishing the course.
- When new Courses are imported from your Course Catalog file, they will be populated in the Course Manager in DRAFT status, which allows you to add CLOs before publishing the Course for the first time, and subsequently causing any related Course Sections to import from the Course Section file. This is why the DRAFT status is applied - to allow you to add content such as the CLOS before publishing. Remember to check your Course Manager for new Courses by searching for Courses in DRAFT status using the filters!
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