How to Invite a new Preceptor to AEFIS in a Course Section

Updated: November 2021

Description: Preceptors are users that are external to the University and may be added to a Course Section to Assess students, participate in Surveys or Practicums.  They also may be supervisors at students placed in experiential environments through the Experience Placement solution.

Applicable to: Institutional Admin, College Admin, Department Admin, and Faculty

Step-by-Step... 

Step 1: Log into your AEFIS account

Step 2: Select the three white horizontal lines to open the AEFIS Main Menu 

Step 3: Navigate to Educational Experiences>Course Sections 

Step 4: Use either the +Add a Filter or the search bar to locate the desired course section 

Step 5: Select Manage in the corresponding row of the desired course section 

Step 6: Select the Course Section Instructor tab in the panel on the left-hand side

Step 7: Select the blue +ADD/INVITE PRECEPTORS button in the top right-hand corner

Step 8: A pop-up window will appear and fill out the necessary tab: 

• Select Preceptors 
  • Enter in the email(s) for the preceptor(s)

Step 9: Select the blue NEXT button and a screen will populate prompting you to add the First/Last name of the preceptor you would like to invite, if they do not already have an AEFIS account.  Once you enter all names, click the blue NEXT button.

Step 10: Select the blue ADD & INVITE ALL PRECEPTORS button

Step 11: You will then be redirected to the Course Section Instructors page where you will see the recently added Preceptor(s) listed.

Please Note: If you would like to remove a Preceptor from a Course Section, use the Delete icon under the Actions column on the right of the desired preceptor.