How to Create Practicum Templates

Updated: December 2021

Description: Practicums in AEFIS allow faculty and/or internship supervisors to evaluate students on a survey-like instrument which uses the relationship created on the course/co-curricular section enrollment screen between instructor and student to generate custom forms for each student instructor (or student, if using a student form as well).  To start using the Practicum solution, first you must build the templates used for the faculty/supervisor evaluation and the student self-evaluation (if applicable).

Applicable to: Institution Admin, College Admin, Department Admin

Step-by-Step... 

Step 1: Log into your AEFIS account

Step 2: Select the three white horizontal lines in the left-hand corner to open the AEFIS Main Menu

Step 3: Navigate to Practicums>Practicums Forms 

Step 4: Select the blue + ADD TEMPLATE

Step 5: Fill out the following information in the pop-up window: 

• Template Name
• College
• Department

Step 6: Select the blue Save button 

Step 7: The template Home page will populate, so select the Template Designer tab in the panel on the left-hand side 

Step 8: Select the blue Edit button in the top right-hand corner 

Step 9: Select the + SECTION in the top left-hand corner 

Step 10: Fill out the Following information: 

• Template Section Name 
• Template Section Description

Step 11: Select the blue Save button

Step 12: In the corresponding row of the newly created section, hover over the blue icon with the three white vertical dots and select + Add Question

Step 13: Select from the Question Type list

• CLO Placeholder - Student: CLO Student type is used in Practicum data collections for course learning objectives.  This allows you to ask the student or supervisor/instructor about student performance on CLOs.
  
• Document Request: Each question option represents a document request with upload capability related to the option value.
• Drop-Down Select
• HTML: A HTML form item type displays the rendered HTML as entered.
• Multi-Choice, Multi Answer
• Multi-Choice, Single Answer
• Relational Data: A Relational Data form item type parse xml to render form item.
• Single Line Text: A Single Line Text form item type displays single line text input box for the user to enter a response to the form item.
• Stage Based Multi-Choice, Single Answer: This allows you to choose whether the question appears in only one stage of the practicum, if there are both instructor/supervisor and student stages.
  
• Text/Memo: A Text/Memo form item type displays a multi-line text input box for the user to enter a response to the form item.
• True/False

Step 14: Once you have filled in the necessary fields for the questions, select the blue Save button 

Step 15: Select the blue Exit button in the top right-hand corner 

Step 16: Select the Details tab in the panel on the left-hand side

Step 17:  Fill out the desired fields

• Template Name 
• Template Description
• Instructions: Included once the practicum is scheduled & the practicum form is sent to participants 
• Thank you Text: Included after the practicum form has been submitted by the participants

Step 18: Once you have made the desired input, select the blue Save button 

Step 19: Once you have made the desired additions and changes, select the blue Publish button in the top right-hand corner 

 Helpful Tips: 

All desired changes and edits that need to made to the Practicum form, change the status of the form from Published to Draft 

To learn more about how to schedule your practicum, click here.