Curriculum Mapping: Comprehensive Guide

Updated: April 2023

Description: This comprehensive guide is broken into different detailed parts, navigating through AEFIS features from how to create a program to visualizing your curriculum map.

Applicable to:  Institution Admin, College Admin, Department Admin, Program

Contents

1. Create a Program
2. Update Program Settings
3. Update Program Details
4. Add Outcome Sets
5. Add/Delete/Relate Outcomes
6. Add Educational Experiences
7. Map Courses to Outcomes
8. Enable Assessment

How to Create a Program

Step 1. Log into your AEFIS account 

Step 2. Select the three white horizontal lines in the left-hand corner to open the AEFIS Main Menu

Step 3. Navigate to Program Design>Programs 

Step 4. Select the blue +ADD PROGRAM button in the top right-hand corner 

Step 5.  A pop-up window will appear with the following sections to fill out: 

• Program Name
• College
• Department
• Associated Degree
• Total Credits

Step 6. Select the blue ADD PROGRAM button, once all information has been filled out

 

Establish or Revise Details for Program

Step 1. While still on the newly created program's main page, select the Details tab in the panel on the left-hand side 

Step 2. You have the option of changing the name of the program 

Step 3. You have the option of altering the number of credits required by the program

Step 4. If more than 50% of the program's curriculum is taught online, then select the Distance Education toggle. Select the blue SAVE button, once this setting has been turned on. 

Step 5. Input the Program Mission Statement in the allotted text-box. Select the blue SAVE button 

Step 6. To add a Program Coordinator to the program business object, select the blue icon with the white plus sign

Step 7. Search for desired user by inputting program coordinator's name 

Step 8. Select the blue ADD USER, once finished 

**Note: You may only add the first program coordinator through the program details screen. To add additional program coordinators to DRAFT status programs, you may do so through the User Accounts settings, if your user role allows you to add user permissions to accounts. For more information, see this article on adding users. 

 

Establish or Revise Settings for Program

Step 1. Select the Settings tab in the panel on the left-hand side

Step 2. Under the Outcome Mapping and Measurement section, 

• Select either "This program utilizes Student Outcome Learning Indicators" or "This program utilizes Student Outcomes 
  • Note: This setting allows you to create program outcomes with performance indicators (sub-outcomes)
• Toggle to "Enable Course Learning Outcome mapping weight"
• Toggle to "Use Inherited Rubric Level and Performance Goals" 
  • Note: Inherited Rubrics and Performance Goals are those that are set and descended from the institution, college or department levels.
• Toggle "When displaying program rubrics, display in descending order" 

Step 3. Once all necessary settings have been altered under the Outcome Mapping and Measurement section, select the blue SAVE button

Step 4. Update the Program Development Levels (PDL) section 

Step 5. Once the desired changes have been made under the PDL section, select the blue SAVE LEVELS button

Step 6. Under the Proficiency Scale section, you may see the option to change the scale levels and names.  This is only available if your Institution, College or Department allow for changes. To make changes:

• Use the Scale Level slider to set the number of desired rubric levels 
• Input the desired Scale level name and color for each Proficiency Scale level

If you do not see the option to change these settings and you would like to, speak to your Institution, College or Department AEFIS Admin for more information, as they control these settings centrally.

Step 7. Once all necessary changes have been made under the Proficiency Scale section, select the blue SAVE  button

Step 8: Under the Default Performance Goals section, you may set the default level as a goal for reporting purposes

• Use the Performance Goal slider to set the performance expectation (percentage) (i.e. 80%)
• Select the desired Rubric Level, which assessment participants will achieve based on set threshold (i.e. Proficient) 

If you do not see the option to change these settings and you would like to, speak to your Institution, College or Department AEFIS Admin for more information, as they control these settings centrally.

Step 9. Once all necessary changes have been made under the Default Performance Goals section, select the blue SAVE GOALS button

Step 10.  Set Assignment Proficiency Scale Threshold Settings.  You may set the default range for AEFIS to convert raw scores on assignments, assignment rubric criteria, or assignment quiz questions (Canvas integration only) to the accurate level of the proficiency scale.  For more information on how AEFIS converts raw scoring data to Proficiency Scale levels, click here.

If you do not see the option to change these settings and you would like to, speak to your Institution, College or Department AEFIS Admin for more information, as they control these settings centrally.

 

Step 11: Program Assessment Settings - Enable CLO Assessment for Mapped Courses. 

• By default, when this setting is turned off, when a Course is mapped directly to an outcome in a Program, then the CLOs are not available to assess separately.
• If you want to assess Programs and CLOs separately, you will toggle this setting on and save.

Step 12: Assessment Settings **Note: These settings are located on the Assessment Cycle page within Programs until the 3.75 release in February 2022, when they move to the Settings page**

• Toggle Enable Assessments for this program on, to start assessing the program
• Then select the term when you would like your assessment to start from the drop-down menu
• Click the blue Save button

Step 13: Assignment Sample Settings

• Toggle to "Enable Student Assignment Samples" 
• Use the Assignment Groups slider to set the number of Assignment Groups 
• Input desired labels for each Assignment Group (i.e. Above Average, Average, Below Average, etc) 

Step 14. Once all necessary changes have been made under the Assignment Sample Setting section, select the blue SAVE ASSIGNMENT SAMPLE button 

 

How to Add Outcome Sets

Step 1: Select the Outcome Sets tab in the panel on the left-hand side 

Step 2: Select the blue +ADD OUTCOME SET(S) button in the right-hand corner 

Step 3: A pop-up window will appear and fill out the necessary information

• Use the first drop down to select the origin of the Outcome Space (i.e. Institution, Accreditor etc) 
• Use the adjacent drop down to select the Outcome Space

Step 4: Select the blue ADD OUTCOME SPACE(S) button

 

Add, Delete and Relate Outcomes

Step 1. Select the Student Outcomes tab in the panel on the left-hand side 

Step 2. To add an outcome, select the blue EDIT button in the right-hand corner

Step 3. Select the +ADD OUTCOME tab in the top left-hand corner

Step 4. A pop-up window will appear to fill out the follow information: 

• Outcome Name 
• Outcome Code
• Outcome Description 

Step 5. Select the blue SAVE button, once all information has been filled in 

Step 6. To delete an outcome, hover over the corresponding blue icon with the three white vertical dots. Select the red trash can icon. In the confirmation window, select the red REMOVE OUTCOME button

Step 7. To relate an outcome, hover over the corresponding blue icon with the three white vertical dots. Select the link (paper clip-like) icon 

Step 8. Select the blue +ADD RELATION center button or the +ADD button in top right-hand corner 

Step 9. A pop-up window will appear, click the drop down the select the desired outcome space, from which you would like to relate to the program outcome. Select the blue NEXT button 

Step 10. Select the check boxes to the corresponding outcomes, which you would like to relate. Select the blue NEXT button

Step 11. Select the blue OK, CREATE RELATION center button and the red YES SUBMIT confirmation button

 

Add Educational Experiences

Step 1. Select the Educational Experiences tab in the panel on the left-hand side

Step 2. Select the blue +ADD TERM in the top right-hand corner 

• Note: Educational Experiences are simply terms or categories, into which you can place and organize courses

Step 3. Locate the newly added term, hover over the corresponding blue icon with the three white vertical dots and select the Add Experience icon

Step 4. Select the Subject Code drop down to populated the desired coursed

Step 5. Select the desired course(s) and click the right direction arrow to add the course(s) to the Selected Experiences column 

Step 6. Select the blue SAVE button

 

How to Relate Outcomes to Courses on the Mapping by Course screen

Step 1. Select the Mapping By Course tab in the panel on the left-hand side

Step 2. Select the blue EDIT button in the top right-hand corner 

Step 3. Select the Outcome Spaces drop down in the top left-hand corner and filter the outcome spaces accordingly (i.e. Institution Learning Outcomes, Program Learning Outcomes, or Accreditation Learning Outcomes) 

Step 4. Drag the desired outcome and drop it into the corresponding row of the Course or Course Learning Outcome (CLO), to which you like to map

Step 5. You can even change the Development Level of the Outcome space by selecting either development level tab in the top left-hand corner 

Step 6. Click on a mapped outcome and side pop-up window will appear to: 

• Edit the Performance Goal of the mapped outcome by using the slider
• Change the Development level of the mapped out
• Toggle to "Display this mapping on course syllabi"
• Toggle to "Allow this mapping to be assessed" (if turned off, mapped outcome will only be taught) 

 

How to Relate Outcomes to Courses using the Mapping by Outcome screen

Step 1. Select the Mapping By Outcome tab in the panel on the left-hand side

Step 2. Select the blue EDIT button in the top right-hand corner 

Step 3. Select the Outcome Spaces drop down in the top left-hand corner and filter which outcomes to display in the main center rows (i.e. Institution Learning Outcomes, Program Learning Outcomes, or Accreditation Learning Outcomes) 

Step 4. Drag the desired outcome and drop it into the corresponding row of the Course or Course Learning Outcome (CLO), to which you like to map

Step 5. You can even change the Development Level of the Outcome space by selecting either development level tab in the top left-hand corner 

Step 6. Click on a mapped CLO and side pop-up window will appear to: 

• Edit the Performance Goal of the mapped outcome by using the slider
• Change the Development level of the mapped out
• Toggle to "Display this mapping on course syllabi"
• Toggle to "Allow this mapping to be assessed" (if turned off, mapped outcome will only be taught

 

Enable Program Assessment
**Note this process changes with the 3.75 release in February 2022 - see the Program Settings instructions above to enable assessment if you are on 3.75 or later

Step 1: Log into your AEFIS account

Step 2: Select the three white horizontal lines in the top left-hand corner

Step 3: Navigate to Program Design>Programs 

Step 4: Use either the +Add Filter or the search bar to locate the desired program

Step 5: Select Manage in the corresponding row of the program 

Step 6 (Optional):  Select the blue Revise button in the top right-hand corner, if the program is not already In Revision or in Draft status 

Step 7: Select the Assessment Cycle item the left-hand side Program menu

Step 8: Toggle the setting "Enable Assessments for this program" on

Step 9:  Select the term when you would like to start collecting Assessment data on this Program from the "When would you like the program assessments to start?" drop-down menu

Step 10: Once you have made all desired changes to the Assessment Settings, select the blue SAVE ASSESSMENT SETTINGS button 

Step 11: If you are certain that this Program's Curriculum Map is complete and ready to be assessed, you may then select the blue PUBLISH button at the upper right-hand corner of the Program screen
*Note: At least one course section related to a Course included in the Program Curriculum Map must be offered and in Published status in the term when you are initiating the Assessment

Step 12: Select the Assessments Menu Item on the left side of the Program page

Step 13: Select the Manage button to the corresponding assessment, which will take you directly to the Assessment Home Page for that Program