Convert Canvas Assignment to an AEFIS Managed LMS Assignment

Updated - April 2022

Description: Seamless integration between AEFIS and Canvas allows faculty and admin to better centralize student submission and grading. This guide explores the process of converting LMS assignments into those assignments that are managed in AEFIS. Also, this guide provides a step-by-step on how to create grading rubrics and how faculty can grade those converted assignments in AEFIS while still operating through Canvas. 
The following Canvas assignment types may be converted to AEFIS Managed Assignments:

• Student Submission Assignments - submission upload or essay field submission
• Canvas Quiz Questions - multiple choice and essay type questions

Applicable to: Faculty or User who is both AEFIS/Canvas Admin

Step-by-Step...Convert LMS Assignment to an Assignment Managed in AEFIS

Step 1: Log into your Canvas account 

Step 2: Select and open the desired course from your Canvas Dashboard

Step 3: Select AEFIS Tools in the panel on the left-hand side, which opens the AEFIS user interface within Canvas

Step 4: Select the three white horizontal lines in the left-hand corner to open the AEFIS Main Menu 

Step 5: Navigate to Assessments>Assignments 

Step 6: Locate the desired course, which you would like to manage in AEFIS, and hover over the blue icon with the three white horizontal dots

Step 7: Select the Manage LMS Assignment in AEFIS icon

Step 8: An LMS Assignment conversion pop up will then appear:

Step 9:  Select a Start Date, Due Date, and Grading Due date to apply to this assignment once it is converted to manage in AEFIS.  These dates must be added here.  
Step 10: If converting this assignment to allow for multiple assessor scoring in AEFIS, you must toggle this on here.  This can not be updated after the conversion.  If only one AEFIS assessor will score, you may leave this turned off.

Step 11: If you would like AEFIS to push the final score back to the Canvas gradebook, toggle this setting on.  Note:  Please check with your AEFIS Administrator to confirm that your AEFIS-Canvas integration has been updated to allow this action.
Step 12: Select Convert Assignment to complete the conversion.   The AEFIS Managed LMS Assignment will load, typically towards the end of the Assignment list, and will be in DRAFT status.
Step 13: While the AEFIS Managed LMS Assignment is in DRAFT status, you may click on the blue circle with three dots to unfold the Assignment management menu, and select the Home or Scorebook buttons to drill down into the assignment details.  

• If no changes are needed to the assignment dates, you may Publish the assignment.  Note that the dates may be overridden later - see the Stop/Complete/Reopen section of this article for more information.
• If you would like to make changes to the details of the assignment, you may navigate to the Details page on the left Assignment menu
  
  On the Details page you may change the assignment dates prior to publishing.  Remember to hit save!
  

Step 14: If you are ready to move forward with the next steps - such as adding Rubric Criteria to the assignment - you may click the blue Publish button at the top of the screen.

Now that you have successfully converted those LMS assignments into assignments managed AEFIS, the next portion will guide you on how to create rubrics, with which you will grade assignments later. 

Quick Video...How to Create a Rubric within AEFIS

Step-by-Step...How to Create a Rubric within AEFIS

Step 1: In the corresponding row of the assignment that was converted, hover over the blue icon with the three white vertical dots

Step 2: Select the Assignment Home icon

Step 3: Select the three white horizontal lines to open the AEFIS Main Menu

Step 4: Navigate to Information>Grading Criteria

Step 5: Select the blue + ADD RUBRIC CRITERIA button in the right-hand corner

Step 6: Fill out the necessary Rubric Criteria Fields: 

• Rubric Criteria Name
• Rubric Criteria Description
• Rubric Name(s)
• Rubric Description(s)
• Rubric Point(s) - distribute how much each rubric is worth, if you chose to create more that one rubric 

Step 7: Use either the green + sign to add a rubric or use the red x sign to delete a rubric 

Step 8 (Optional): Use the Save to Rubric Library Toggle, if you or others would like to use this rubric criteria for future assignment grading 

Step 9: After you have added the desired information for each rubric field and the overall rubric criteria, select the blue Save button

 Now that you have created your rubric criteria, it is time to grade and score!

 Quick Video...How to Grade Assignments Managed in AEFIS

Step-by-Step...How to Grade Assignments Managed in AEFIS

Step 1: Select the the three white horizontal lines in the left-hand corner to open the AEFIS Main Menu

Step 2: Navigate to Grading>Gradebook

Step 3: Select the blue Open Gradebook button in the right-hand corner

Step 4: Select the first available student to grade (Students would have submitted their assignments through Canvas, and you can view their documents directly in the AEFIS Gradebook) 

Step 5: The rubrics, which you created earlier, will appear. Select the desired score/grade for that particular student's assignment 

Step 6 (Optional): Add any additional comments to the student's assignment grade 

Note: The AEFIS Gradebook automatically saves and populates all scores and comments as you grade each student 

Step 7: Once you have finished grading, select the blue Exit button in the top right-hand corner

Note: You do not have to grade all assignments in one sitting. The AEFIS Gradebook will pick up exactly where you left off, if you decide to take a break.