Each Assessment created in AEFIS requires an Assessment Schedule. Creating an Assessment Schedule links course sections that have been assigned to the Assessment itself. The Assessment Schedule is a useful source to view and even change the timeline of an Assessment; assessment notifications that are sent out to participants and faculty; and outcomes or performance indicators that have been mapped to the Assessment. This guide will assist you in exploring the Assessment Schedule features within AEFIS.
Applicable to: Institutional Admin, College Admin, Department Admin, and Faculty
Step 1: Log into your AEFIS account
Step 2: Click the three white horizontal lines in the left-hand corner to open the AEFIS Main Menu
Step 3: Navigate to the Assessments > Assessment Schedules
Step 4: To add a new Assessment Schedule, click the +Schedule an Assessment button in the top right corner of the panel.
Step 5: Assessment Details
A new pop-up window will appear. In the first panel, you will fill out Assessment Details. From the drop down, choose your desired published program with assigned outcomes.
*Note: For the Program to be available in the drop-down, the Program must include assigned outcomes.
Near the bottom of the panel, you can toggle between the option of selecting a program with an active assessment. This option is useful for institutions that include academic Programs with courses that run over multiple terms.
Once you have completed this section, click the "Next" button in the bottom right corner.
Step 6: What to Assess
In the What to Assess panel, you will choose the program mappings for the Assessment.
To ensure an Outcome has been selected, click the check-mark icon to the left of the Outcome.
You can also view and select mappings by course. To use this option, select the Mapped by Course option from the top of the panel.
You can also organize the Outcomes by Outcome Space. Select the Outcome Spaces option in the top right corner of the drop down.
Once you are done, click the "Next" button
Step 7: When to Access
In the When to Access panel, you will set out important details for your assessment cycle
First, select how many terms you would like to include in your assessment
Secondly, select what term type (Fall or Spring)
Thirdly, select what term you would like your assessment cycle to begin
When you are finished, click Next
Step 8: Notify
Once your Assessment Schedule is created click here to customize your Assessment Schedule settings.
Step 9: Finish and Save
To finalize your Assessment Schedule, click Save Assessment and click Next
If you have any specific question about a particular setting, select the corresponding question mark on the AEFIS site.
If you have any more questions or concerns, don't hesitate to contact the AEFIS Client Success Team.