HelioCampus has implemented a reorganization of the Assessment & Credentialing platform main menu. The changes to the main menu will not affect the Student role and only two menu items (Report Dashboard > Report Library & Faculty Portfolio > Faculty Portfolio Manager) will affect Course Section Director, Instructor, and Teaching Assistant roles.

To learn more about this reorganization, the Main Menu Reorganization guide can be reviewed.

User Interface Changes

HelioCampus has implemented user interface updates to the Assessment & Credentialing platform to improve and simplify the presentation of the platform. To learn more about these changes, the User Interface Updates guide can be reviewed.

Improvement Details

Analytics

Current Functionality: When the Data Collection Detail Audit is run for the Aggregate Assessment form item and is exported to CSV or Excel, no data is displayed in the export file.

Updated Functionality: Export functionality has been updated and the export file will now display data when the Collection Detail Audit is run for the Aggregate Assessment form item. To learn more about this report and configuring report data, the Data Collection Detail Audit guide can be referenced.

Assessment Results

Current Functionality: When two (2) or more Programs have been selected and one (1) or more of those Programs utilize a different proficiency scale, data is not being presented accurately.

Updated Functionality: When selecting two (2) or more Programs with one (1) or more of those Programs utilizing a different proficiency scale, each Program and its corresponding proficiency scale will now be displayed individually in separate rows in order for data to be presented accurately.

Assignment Linking

Notifications

A new notification type has been added to Institution, College, and Department Course Settings to enable Program Coordinators to receive a notification after the platform copies assignment linkings from the previous term. This notification will assist Program Coordinators who complete the linking on behalf of their Instructors to fix any broken assignment links. To support this new notification, a new Dynamic Text variable has been created that will list out the Course Sections with a count of broken assignment links.

Example:

Course: BIO 101

Dynamic Text Variable: {{Course Sections Broken Links}}

Dynamic Text Output: BIO 101 001

In this example, the Dynamic Text output displays that the Course Section BIO 101 contains one (1) broken assignment link. For ease of access, the Course Section Subject Code will hyperlink to the Assignment Linking page.

Refresh LMS Assignments

Current Functionality: When a user navigates to Course Section > Assignment Linking, the platform will automatically refresh the LMS Assignments.

Updated Functionality: The refreshing of LMS Assignments will now only take place on the Assignments page in the Course Section by click Refresh LMS Assignments. This improvement was added to improve performance of the platform.

Course Section Settings

Current Functionality: When viewing Course Section settings, there is no display of the External Learning Management System (LMS) ID for validation purposes.

Updated Functionality: A new section has been added to Course Section settings titled Course Section ExternalLMSID. This new section contains a view only field to display the external Learning Management System (LMS) ID which is included in the data files sent to HelioCampus when there is an LMS integration utilized by the Institution.

Dashboard Widgets

Current Functionality: The My Surveys Student dashboard widget displays the order of Surveys starting with the Survey End Date that is furthest away.

Updated Functionality: The My Surveys Student dashboard widget will now display the order of Surveys starting the Survey End Date that is closest to the the current date.

Example:

Survey End Dates: 06/03/2023, 05/04/2023, and 09/17/2023

In this example, the My Surveys Student dashboard widget will display the surveys in the following order:

05/04/2023

06/03/2023

09/17/2023

Faculty Portfolio

Current Functionality: Within the Teaching & Advising section of the Faculty Portfolio Form the Course Sections are displayed from oldest to newest order.

Updated Functionality: The list of Course Sections taught by the Instructors has been updated to now display most recently taught to oldest taught.

Programs

Current Functionality: When adding a Program Coordinators to Programs that are in Draft or In Revision status, only one Program Coordinator could be added per Program.

Updated Functionality: For Programs in Draft or In Revision status, multiple Program Coordinators can be added by clicking the Add icon which now remain accessible after a Program Coordinator has been added to the Program.

Surveys

Data Warehouse Exports

For Course Evaluation results that are passed via the Data Warehouse exports, Student Hashed UserID has been added as an identifier to maintain student anonymity. This hashed UserID allows Institutions to do an analysis on the data and utilize the identifier to link data tables together.

"Delete All" Functionality

Current Functionality: Once Course Section survey questions have been added and Survey questions have been published, the Course Section survey questions cannot be deleted via the Delete All Questions from the Actions menu. The Delete All Questions option does not display and Course Section survey questions must be deleted individually via the editing the Survey questions.

Updated Functionality:

If	Then
Course Section Survey questions are part of a survey that is upcoming but has not yet started (Pending/Active status).	Delete All Questions will be available. If Course Section Survey questions are deleted, they will not appear once the Survey begins.
Course Section Survey questions are part of at least one Survey that has already started (In Progress status).	The Course Section will need to be removed from the Survey and once removed, the Delete All Questions option will be available for the Course Section Survey questions. Data that has already been collected for the deleted questions will no longer be available.
Course Section Survey questions are part of at least one Survey that is in Completed status.	The Delete All Questions option will not be available as submissions and reporting is already preexisting.

Survey Question Configuration Options

Current Functionality: When configuring Survey questions, the options Display Options Horizontally and Ascending Numeric Values are available for the following question types:

Instructor Text/Memo

Text/Memo

Single Line Text

Updated Functionality: The configuration options Display Options Horizontally and Ascending Numeric Values have been removed from the below question types as they are configuration options that are not applicable for these types of questions.

Instructor Text/Memo

Text/Memo

Single Line Text

Revise Course Updated Messaging

Current Functionality: The revision message that appears when revising a Course indicates that a new version of survey questions will be created along with new versions of Course Learning Outcomes, Syllabus Defaults, and Assignments.

Updated Functionality: Since Course survey questions can be edited without revising a Course, the revision message that appears when revising a Course has been updated to no longer indicate that a new version of survey questions will be created.

Syllabus Templates

Current Functionality: Tables that have been added to new Syllabus Templates currently can only be configured as Optional or University Recommended.

Updated Functionality: To enable an improved Syllabus Template creation process, users can now configure a table with the following requirement options:

Optional

University Recommended

Required

When a table has been configured as Required, the cells within the first row of the table are required to be filled prior to the publishing of the course section syllabus.

Articles in this section

3.91 Release Notes - June 2023

Release Timeline

New Features

Improvements