Guide Updated: February 2022
Description: Partners who utilize the integration between AEFIS and their Learning Management System find it helpful to create a test course in their Learning Management System and a Co-Curricular Activity/Section in AEFIS to test out the features of the integration, create training videos, and provide assessment training to faculty and staff. There are multiple options to set this up, but we recommend creating a unique Administrative Unit, Administrative Division, Co-Curricular Activity, and Test Program to fully replicate the end-user experience.
User Roles: Institution Admin
Step 1 :Create a Co-Curricular Activity. This is equivalent to a Course in the AEFIS academic hierarchy and allows you to create Courses that are not represented in your student information system data or curriculum. While Courses are created through your Course Catalog data file import, you may create your own Co-Curricular Activities directly in AEFIS, and they can be included in a curriculum map and assessed like any other course. If you do not want to assign this co-curricular activity to an existing College/Department, you may Create an Administrative Unit/Administrative Division instead.
**Optional step: Add Course Learning Outcomes to your co-curricular activity prior to publishing! This will allow you to test the flow of data from your LMS gradebook to AEFIS at the Course outcome level!
Step 2: Create a Co-Curricular Section. This is equivalent to a Course Section in the AEFIS academic hierarchy and allows you to create Courses Sections that are not represented in your student information system data or curriculum. While Courses are created through your Course Section and Registration data file import, you may create your own Co-Curricular Sections in AEFIS. These sections may be assessed as a part of a Program's Curriculum Map like any other Course Section in AEFIS. Make sure you publish the Co-curricular Section so it is at least in Faculty Pending status prior to moving on to the next step!
**Please note - in order to add an instructor to a co-curricular section in AEFIS, they must already have a Course Section Director or Instructor role in AEFIS. To add this role, please see the Adding Users and User Roles guide.
Step 3: Create a test or sandbox course in your Learning Management System with the same faculty and enrollment created in the AEFIS Co-curricular Section.
**Please speak to your LMS Administrator if you do not have permission to create a course in your Learning Management System. The AEFIS Team does not have direct access to your Learning Management System.
Step 4: Add the Learning Management System Id to the Co-curricular section. To find the right id based on your LMS, see the chart below:
|Learning Management System
|Location in Course
|Course>Course Management>Customization>Properties> Course ID
|Course Offering Code
|Course>Course Tools>Course Admin>Course Offering Information>Course Offering Code
|Course ID Number
Course>Settings Cog Icon next to Course title>Edit Settings
Step 5**Optional: Create a Test Program and Test Program Outcomes. Please see part 1 of the linked Curriculum Mapping Comprehensive guide to create a test program, and then scroll to the section on How to Add, Delete, and Relate Outcomes for the next steps. Remember to include the Co-curricular activity you created in the Educational Experiences in the test program, and map any outcomes you create to that program. Next, navigate to the Assessment Cycle menu and enable assessments for the term you chose for the Co-Curricular section you created.