3.89 Release Notes - April 2023

Improvement Release Timeline

• March 2023: Released to training sites
• April 2023: Released to production sites

Quick Reference

Improvements 

• Faculty Portfolio
• LMS Integrations - Canvas
• Programs
• User Accounts Report

Bug Fixes

• Data Collections
• Self Study
• Assignment Linking Manager
• Data Collection Details Audit Report
• Faculty Portfolio

Improvement Details

• Faculty Portfolio
  
  • File Uploads
    The upload manager in the faculty portfolio now offers additional details and the option to select and upload multiple documents at the same time.
    
    
    
    
  • Faculty Portfolio and Annual Review/Promotion + Tenure Forms
    In the case where a faculty portfolio contains no data for a particular category, the faculty portfolio and the annual review/promotion + tenure data collection forms will hide that category rather than displaying the category name and blank space or the message "No data found for the faculty."  In addition, the parent categories are now formatted in a header style, including underline.
    
    
• Canvas Integration - Crosslisted Canvas Courses
  When the same students are enrolled in both the parent and child in a cross-listed Canvas course, assignments will not show up twice in the AEFIS assignment list per student.  It will only display one of the assignments even if the assignment is repeated in both the parent and child crosslisted sections in Canvas. 
  
  
• Programs
  New programs in DRAFT status are now available to add to Program Coordinator user roles in the user role manager.  Previously Program Coordinators could only be added to DRAFT status programs through the program home page itself, and only one Program Coordinator could be added to programs in DRAFT status.  Now, multiple different Program Coordinators can work on a new program together prior to publication.
  
  
• User Accounts Report
  Draft status (never published) programs are now available in the programs parameter of this report.  It now generates results for users assigned as the Program Coordinator when the associated program is not published and in Draft status.
  
  

Bug Resolution Details

• Data Collections
  
  • Copy Feature
    The copy feature in data collections, utilized when data collections refer to previous year's forms, is now functioning as expected and copying data from previous forms.
    
    
  • Form Aggregate Results
    An issue with the formatting of the attached student artifact file names impacting the display of aggregrate results in assesment data collection forms is resolved.
    
    
  • Program Outcomes Form
    An issue preventing the deletion of outcomes added through the program outcomes form is now resolved.  Outcomes added through this form may be deleted as expected prior to submission of the form.
    
    
• Self Study
  
  • Evidence Bank - Accreditor Filter
    Users can sort and view artifacts in the evidence bank based on the selected accrediting body as expected.
    
    
• Assignment Linking Manager
  Learning Management System (LMS) assignments may now be linked to outcomes when both rubrics and quizzes are included in the section assignments.  An issue where the inclusion of quizzes caused an error in assignment linking is now resolved.
  
  
• Data Collection Details Audit Report
  The field data from "Form Item" is restored in exports of this report.  Now the specific form responses from your data collection form can be included in this report as expected when selecting that item from the report parameters.
  Parameter:
  
  Export: