All programs, courses, survey templates, and other editable items start out in Draft mode when created. This mode allows for the faculty and/or admin users to add information and data into AEFIS. Information such as Course Learning Outcomes, syllabi, Program Outcomes, and other information can be added to the specific location. When an item is in draft, it cannot be used until finalized. For example, a course section will not come up as an available choice for faculty or students until it is finalized.
A Section can be finalized when all necessary and desired information is added. Selecting the blue Finalize button in the top right side will turn the red “Draft” indicator to a green “Finalized” indicator.
Once an item is finalized, it cannot be edited or changed without reverting the entity back to “Draft” or “In Revision.”
If anything needs to be edited after it has been finalized, the Admin user can change the status to “In Revision.” Changing the status to “In Revision,” will generate a copy of the finalized course. DO NOT FEAR! Once the “In Revision” course is updated and finalized, it will take the place of the other finalized course, leaving just one course.
Select the blue “Revise” action button for the finalized work to set mode to “In Revision”