Course Evaluation Analysis Report

Updated: April 2023

Description: This report allows a user to run a report that aggregates the results of a specific course evaluation by type (Student, Instructor, or General) and view aggregate the results by either Course or Course Section.  The user will then have the ability to select a results link next to the aggregate result to expand to the Survey Results detail page in the selected survey for either the Course or Course Section aggregate details.  

User Roles: Institutional Admin, Institution Survey Admin, College Admin, College Survey Admin, Department Admin, Department Survey Admin, Course Designer - College, Department Committee, Program Coordinator

Course Evaluation Analysis Parameters

Instructions:

1. Click on the hamburger icon (the three horizontal lines) next to AEFIS Dashboard.
   
2. Click Report Dashboard. 
   
3. Click on the Report Name, or the icon next to Course Evaluation Analysis under Survey and Course Evaluation Reports.
   
   
   
4. Choose your filters.  Please note that these filters should be selected in the order they are listed below.  The selections may be limited by your AEFIS user role.
   
   Aggregate Level: Chose the level of the hierarchy at which you would like to aggregate the results
   a. Term: Choose a Term or multi select Terms
   b. Institution: If multiple institutions are within your AEFIS system (like multiple campuses) you may select here.  If there is only one institution/campus within your system, you may skip this selection.
   c. College/Administrative Unit: Choose a College (will default your college)
   d. Department /Administrative Division: - Select the department(s) within the college(s)
   e. Course: type in keywords for the course(s) needed for the report to filter (optional)
   f. Instructor Type: Choose the instructor role to limit the results - Course Section Director, Instructor, Teaching Assistant
   g. Instructor: If the user is a faculty user, the Instructor will be the user, if the user is an admin, the admin can select a specific instructor
   
   Additional Parameters
   a. Survey Type: Select Student Course Evaluations, Instructor Course Evaluations or General Course Evaluations to narrow the results
   b. Survey Schedule: Narrow the results by a specific planned survey schedule
   *Choose whether to include incomplete surveys using the checkbox
5. Choose which survey(s) you would like to view results for in the Survey box
6. Click Run Report.
    

Exporting Results

Instructions:

1. If multiple records are generated, you can easily export all the results into one PDF, Print or CSV.
2. Click the checkboxes next to the records you would to export.
3. Click on the Export button and click one of the types you would to export. 
   
4. To view the detailed aggregate results, click Results under Actions column.

Reset Parameters

Instructions:

1. Click Edit Report Parameters to go back to the parameters page at the top of the page under Report Parameters. 
   

2. AEFIS will save the last parameters entered for this report.

3. You can either click Reset Parameters next to Run Report button to start again or make edits and click Run Report again.